The name of this organization shall be “The Canoe Club of Centre County,” abbreviated as “CCofCC.”
Section A – This club is organized exclusively for one or more of the purposes as specified in section 501(c)(3) of the Internal Revenue Code, including for such purposes the making of distributions to organizations that qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code.
Section B – The purpose of this club is to bring together individuals who have an interest in outdoor activities and wish to broaden their knowledge of the outdoors by participating in club trips, lectures, and educational programs and other activities related to the enjoyment of nature.
Paddle Sports and the training and advancement of canoeing skills, kayaking skills, knowledge, and safety are the primary functions of this club, thereby promoting the common good and the general welfare of the community.
Membership is open to anyone interested in canoeing, kayaking, and related outdoor activities. The purpose for maintaining membership in the organization is:
(a) Maintaining a roster of names and addresses of persons in the community who are interested in the paddle sports, so that the club may promote its activities, events, and training classes and:
(b) To obtain a waiver of liability from those persons who are actively participating in paddle sports (canoeing and kayaking).
Section A. Categories
1. Adult: individuals 18 years of age or older.
2. Junior: an individual. 12 to 17 years of age.
3. Household: persons sharing a common household.
Section B. Voting
Members of each category shall have the right to vote and participate in debate.
Section C. Guests
1. Guests are welcome at all activities and may participate in two club sponsored activities, other than club meetings, before being asked to join.
2. Members of clubs with which CCofCC has reciprocal agreements may attend an unlimited number of activities without membership.
Section D. Suspension or forfeiture.
Members may be subject to suspension or forfeiture in the event of a failure to comply with any of the By-Laws.
Section A. Membership dues shall be proposed as a set fee per household at the October meeting and adopted at the November meeting.
Section B. Members in arrears after the February regular meeting will be dropped from the membership rolls.
Section C. Dues are not refundable.
Section A. The general membership shall meet at the discretion of the officers and board members. Members will be notified of general meetings via list-serv email and/or by notices on the club web page.
Section B. Business meetings shall be open to the entire membership and shall be scheduled as needed (roughly monthly).
Section C. Special meetings can be called at any time by an elected officer or any group of five or more members. All members shall be notified prior to the meeting.
Section A. The elected officers shall be a President, Vice President, Secretary and Treasurer.
Section B. Any adult member shall be eligible to hold office of President. Any member shall be eligible to hold any other office.
Section C. Nomination of officers.
1. A nominating committee shall be appointed by the President at the October meeting. Any interested persons may join the nominating committee at that meeting.
2. Nominations from the nominating committee and from the membership shall be completed at the November meeting.
Section D. Election and term of Officers.
1. Ballots will be distributed during the December meeting. Voting will take place at this meeting and the elected officers announced.
2. The term of office is a calendar year – January through December.
3. In the event an office becomes vacant, it shall be filled by appointment. The remaining club officers and members of the Board of Directors will approve the appointment by a simple majority vote.
Section E. Compensation. No Officer shall receive salary or compensation for service unless it is given in return for services actually rendered to or for the organization, and is approved by the membership.
The club activities will be guided by a board of directors. This board will consist of the club officers and invited members of the outdoor community. The board will consist of at least 3 members, representing a broad interest in paddle sports in addition to the club officers.
Section A. Committees will be formed and headed by an appointed committee chairperson. Appointments will be made by the President with the advice of the officers and the approval of the membership.
Section B. An Activities Committee shall be a standing committee of the CCofCC. Its membership shall consist of those in attendance at each business meeting.
Section C. A Training and Safety Committee shall be a standing committee of the CCofCC.
Section D. A Publicity and Communication Committee shall be a standing committee of the CCofCc. This committee will be responsible for the CCofCC newsletter and the publicity needs of the club.
Section E. A Web Committee shall be a standing committee of the CCofCC. This committee will be responsible for the CCofCC web page.
Section F. Other committees shall be formed as needed.
Section A. Consumption of alcoholic beverages, prescription medications that might impair judgment or illegal drugs is not permitted on or before club trips or during automobile travel associated with club trips. An exception to the policy on alcohol beverages may be made by the trip coordinator if registered with and approved by the Training and Safety Chairperson and/or the President.
Section B. Coast Guard approved personal safety flotation devices (PFDs) must be worn by all persons while boating and/or around water as required by the trip coordinator and in compliance with Pennsylvania boating regulations.
Section C. Trip coordinators have full authority and must have the respect of the group on all trips. This includes but is not limited to conducting the trip, terminating the trip, arranging the shuttles, assigning paddlers to canoes/kayaks, determining who can go on the trip, and determining the method of handling emergencies. Members who plan on attending a particular trip must contact the respective trip coordinator prior to meeting at the designated departure location. This allows for proper planning, facilitates notification of any last minute changes and allows for a margin of safety.
Section D. All persons on canoe club trips must be able to swim well or must inform the trip coordinator of their inability.
Section A. The Treasurer shall open and maintain a checking account in the name of the club and shall render a financial report at each meeting.
Section B. Disbursements over $250 will require the approval of two club officers. The approval can be by email or other written form as appropriate. Actual checks only require the authorized signature of one club officer..
The quorum shall be 15 persons or 50% of the membership, whichever is smaller.
Roberts Rules of Order in the latest revision shall govern formal action by the club.
Section A – Maintenance of Club Records: The club shall keep at its principal office:
1. Minutes of all meetings of directors and committees of the officers;
2. A copy of the club’s By-laws;
3. Adequate and correct books and records of the club’s bank account:
4. Copies of all correspondence and filings with the IRS.
Section A – Limitation on Activities: This corporation is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making to organizations that qualify as exempt under Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Section B – Prohibition Against Private Inurement: No part of the net earning of the organization shall inure to the benefit of, or be distrubatable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensations for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Section C – Distribution of Assets: Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of Common Please of the County in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes, with a preference for environmental responsibility if possible. Such distribution shall be made in accordance with all applicable provisions of the laws of the Commonwealth of Pennsylvania.
No amendments or alterations of these By-Laws shall be made unless presented in writing at a meeting of the club. Any member in good standing with the CCofCC can propose amendments to these By-Laws. Such amendments shall be read at that meeting and shall lay over until the next meeting before being acted upon. The affirmative vote by two-thirds of club officers and board members shall be necessary to adopt any amendment or alteration.
MINUTES AS- READ, APPROVED.
AND ADOPTED BY OFFICERS AND BOARD OF THE
CANOE CLUB OF CENTRE COUNTY ON ___________________
WITH AMENDMENTS IN (None to date)